Un solo centro de la A hasta la Z. Cada entrada alimenta automáticamente bancos, POS, gastos, payroll, contratistas, activos, crédito, libro, posición diaria y organización Tax-Ready para revisión profesional.
Banco, recibos, facturas, payroll, sales tax, cash reports, comentarios o voz rápida.
Base self-serviceLee, detecta vendor/fecha/monto/categoría, busca match y envía al módulo correcto.
Revisión antes de postearAnaliza, alerta, pregunta al cliente, prepara reportes y cierre según paquete.
Capa de valor WebGoManual entry by WebGo staff is separate unless the plan/add-on includes it.
Setup • monthly • cleanupCompany Main is the legal/tax house. Branch Clouds collect local branch activity only: local inflows, outflows, POS/registers, bank/deposit sources, evidence and corrections. At month-end each Branch Cloud sends clean totals back to the Main Ledger for bookkeeping and the consolidated tax-ready package.
Esta sección debe ser simple para el cliente: toma foto, sube archivo o arrastra documentos, agrega un comentario si hace falta y presiona Mando a Sofía. No necesita escoger destino; Sofía detecta y envía a revisión.
El cliente solo alimenta el sistema. La clasificación ocurre detrás del botón.
Receipts, statements, PDFs, CSV/Excel, cash proof, invoices.
Selected document preview appears here.
Cada archivo queda en cola. Al presionar Mando a Sofía, el prototipo crea registros de intake y los manda al dispatcher/review.
Desde la computadora se genera un QR privado para ese cliente/compañía. El teléfono abre una captura móvil sencilla: tomar foto y presionar Mando a Sofía.
Generate QR to create a private mobile capture session.
Esto representa lo que ve el cliente en el teléfono después de escanear el QR.
Register setup is optional. WebGo does not force the client to replace the register. The client adds the register ID, serial number, or internal inventory number if available; WebGo creates the network line and organizes activity by terminal, branch, day, week, and month.
This folder preserves what the machine/app collected, even if it is raw. It is the original daily record: sales, tax, cash, card, refunds, fees, products and terminal activity.
When created: /bookkeeper/client/store/date/POS_RAW_DAILY.xlsx
Sofía takes the raw daily folder and distributes it so the system keeps legal support and dollar-by-dollar detail.
Once sent, Sofía routes to Retail, Sales Tax, Cash Control, Bank Match, Inventory/COGS and alerts.
The screen shows summaries. The cloud folder keeps unlimited detail. Each daily, weekly or monthly folder opens its own internal vertical scroll without making the page longer.
Load POS demo or upload a POS report to create Daily Shift Balance folders.
CSV, Excel, PDF statement or future bank connection.
Photos, PDFs, receipts and cash proof.
Payroll, POS, merchant, sales tax and AR/AP reports.
Quick entry for cash, fuel, tolls and small purchases.
Sofía can organize automatically, but the book is protected: every item goes first to Staging / Review. WebGo or the client approves before final posting.
| Source | Detected | Destination | Amount | Confidence | Status | Action |
|---|
This is the control bridge: Intake → Sofía staging → Daily Shift Balance → Bookkeeper Ledger → Tax-ready records. The dispatcher does not replace the daily balance; it proves where each item goes before posting.
| Daily Folder | Source Item | Daily Balance Area | Ledger Impact | Match / Evidence Check | Review Status | Open |
|---|
The bank statement is the official source copy. WebGo keeps the monthly statement copy, then creates a clean accounting distribution layer from it.
Paste CSV lines or import a bank/card file. Sofía creates staging rows first; final posting happens only after review, matching and approval.
| Date | Description | Amount | Detected Entity | Category | Match | Status |
|---|
| Period | Account | Copy | Status |
|---|
| Category | In | Out | Route |
|---|
The main screen only shows summaries. Details are stored inside year, month and daily cloud folders. Open the folder only when you need proof, review, correction notes or a tax-ready package.
Load demo or create folders from bank, POS, payroll and tax-ready records.
| Record | Default | Open |
|---|---|---|
| Monthly bank statements | 7 years | |
| Daily Shift Balance folders | 7 years | |
| Payroll / employment tax support | 7 years default | |
| Time cards / schedules | 7 years default | |
| Tax-ready yearly package | Long-term archive | |
| Open corrections / disputes | Until resolved + archive |
Click any retention record to open the related archive cloud without stretching the page.
| Folder | Period | Type | In | Out | Status | Contents | Action |
|---|
Cada cuenta entra como una fuente separada, pero todas terminan reconciliadas dentro de WebGo. Esto evita duplicar gastos cuando el banco paga una tarjeta o un préstamo.
| Account | Type | Purpose | Original | Balance | Payment | Due | Status |
|---|
Pasado: se trae por banco/statements. Futuro: se guarda como expected, no como gasto real hasta que el banco confirme el pago. Principal baja deuda; interés/fees sí van a gasto financiero.
| Loan / Lender | Payment Date | Total Payment | Principal | Interest | Fees | New Balance | Record Type | Status |
|---|
One source record feeds two views. Layer A shows daily business operations; Layer B organizes the same approved records for accountant/tax-ready review. This is not a second book with different numbers.
Daily view of how money came in and went out: bank, POS, cash, cards, loans, receipts, voice entries and QR uploads. This view answers business control questions.
Accountant/tax-ready view using the same records, organized by income, deductions, COGS, sales tax, loan interest/fees, payroll support and reconciliation.
Every line must be able to open its proof: receipt, bank line, POS report, cash sheet, invoice, statement, comment, approval, reviewer and change date.
Original source stays preserved in its monthly/daily folder.
Daily inflow/outflow summary for business control.
Same approved records sorted for accounting and evidence.
Adjustments are linked to the original record with notes and proof.
This is the tax-ready view of the same approved activity. It does not replace the daily ledger.
| Date | Entity | Tax Category | Amount | Evidence | Reconciled | Status | Action |
|---|
Proof, reviewer and action history connected to each record.
| Record | Support | Source | Reviewer | Action | Status |
|---|
WebGo no mueve dinero ni paga al gobierno por el cliente. El sistema calcula una posición estimada diaria, muestra cuánto debe reservarse, manda alarmas y guarda evidencia cuando el cliente confirma el pago.
| Area | Basis | Estimated Due | Reserved | Short / Over | Next Due | Status |
|---|
| Date | Type | Period | Amount | Proof | Confirmation | Status |
|---|
This center organizes potential tax-ready support. It does not give final tax advice or file taxes. Every category must connect back to source records, evidence, review notes and the Records Archive.
Use normal categories first so Sofía can route bank lines, receipts, POS activity and payments into a clean CPA/tax-ready view.
If a transaction does not fit a standard category, the client can add it here with a business purpose and proof.
Large purchases and special items must not be forced into regular expenses. They should open their own review folder.
Asset cloud, purchase proof, financing and review status.
Business use and support folder.
Lease folder, proof of payment and period support.
| Date | Source | Category | Amount | Evidence | Review note | Route | Status | Action |
|---|
Juan, esta versión evita llenar la pantalla con tarjetas grandes. La clasificación se escribe una sola vez por grupo: W‑2 Employees y 1099 Contractors. Cada cuadro muestra hasta cuatro personas; al tocar un nombre se abre la nube completa con hoja de vida, payroll/time card, W‑2 o W‑9/1099, evidencia, print y export.
| Person | Classification | Main cloud file | Payroll / payment folder | Year-end folder | Delivery / action |
|---|---|---|---|---|---|
| No people loaded yet. | |||||
The main dashboard shows only totals, health, deadlines and tax-ready status. Detailed payroll records, deposits, corrections, provider reports and evidence stay inside Payroll Cloud and 401(k) Cloud.
Cada persona tiene su hoja de vida interna. El trabajador puede llenar la información desde el celular con un QR privado; WebGo/manager revisa antes de activar payroll o 1099 readiness. Datos sensibles como SSN/TIN se muestran enmascarados y en producción deben guardarse cifrados en servidor seguro.
Para simplificar cuando haya 3 o 1,000 personas: cada empleado o contractor aparece como una ficha. Al tocar el nombre se abre su nube individual con hoja de vida, documentos, time card, payroll, 401(k), beneficios, W‑2/1099 readiness, print y export.
Para subcontratistas 1099: el negocio normalmente paga el total acordado; el sistema guarda W‑9 status, TIN/SSN último 4, dirección, pagos acumulados, prueba de pago y alerta de 1099‑NEC. No se mezcla con payroll W‑2 ni con retenciones de empleado.
| Contractor | Business / Tax class | W‑9 / TIN | YTD paid | Payment source | 1099‑NEC watch | Backup withholding | Action |
|---|
La idea: no esperar a enero. Cada pago al subcontratista actualiza su récord diario; al final del año el sistema ya tiene el draft del 1099‑NEC, dirección, email, W‑9/TIN status y prueba de entrega. WebGo prepara el paquete; el cliente/payer sigue siendo responsable de revisar, aprobar y filing/distribución oficial.
| Contractor | Tax profile | Email / mailing | TIN | NEC amount | Backup withholding | IRS / IRIS status | Recipient delivery | Action |
|---|
| Date | Contractor | Amount | Method | Work / project | Proof | Note |
|---|
La idea es simple: el empleado escanea su QR privado, ve su turno, poncha entrada/salida desde el teléfono y el manager aprueba antes de pasar horas al payroll. WebGo guarda el récord para cálculo y revisión.
Generate QR to open the employee time clock app.
Pantalla que ve el empleado después de escanear el QR.
| Employee | Action | Date / Time | Branch / Job | Token | Status |
|---|
| Person | Period | Regular | OT | Pay Hours | Source | Approval | Note |
|---|
| Run Date | Source | Gross | Net Pay | Employee Taxes | Employer Taxes | Status |
|---|
| Employee | Employee 401(k) | Employer Match | Provider | Proof | Status |
|---|
| Form / Area | Who | Basis | Deadline / Reminder | Evidence Needed | Status |
|---|
Not connected. V4 shows the architecture and staging flow. Real connection requires secure backend OAuth, token storage and Intuit app setup.
Client authorizes WebGo app to access their QuickBooks company.
Customers, vendors, accounts, invoices, bills, purchases, payments.
Sofía compares QuickBooks with bank, receipts and cash records.
WebGo should not overwrite books blindly. Approved adjustments only.
For real production we need server-side routes, not only HTML:
| QB Entity | Date | Name / Vendor | Amount | Category / Account | WebGo Destination | Status |
|---|
| Date | Type | Person | Vendor/Client | Amount | Proof | Deposit Match | Status |
|---|
Ejemplo: “Me gasté 152 dólares con 23 centavos en Home Depot, materiales, tarjeta.” O: “20 dólares con 5 centavos en gasolina, efectivo.”
The bars show operational health. The Balance Chip shows real daily totals: how money came in, how money went out, what is reserved, what is pending, and when the numbers are ready to move into the tax-ready layer.
| Area | Income | Expenses | Net | Cash | Card/Bank | Tax / Reserve | Pending | Branch Impact | Status | Sofía Alert |
|---|
This is the owner view: total money in, total money out, protected reserves, pending liabilities and net operational position. It is not the final tax return; it is the daily operational truth that feeds Bookkeeper and Tax-ready records.
| Group | Source / Category | Today / Current | This Month | Evidence Source | Branch / Main | Status | Sofía Note |
|---|
Period rule: this panel shows the current payroll working period / current month watch. Year-end or full-year taxes must use the YTD / Tax-ready Bridge after payroll history is imported or reviewed.
| Payroll / Tax Area | Current Period | This Month / YTD Watch | Destination | Due / Review | Status |
|---|
| Window | Projected Position | Risk | Recommendation |
|---|
Tax view: first show everything earned, then operating expenses, payroll, tax/reserve obligations and the estimated net position. This is review support for CPA / authorized filer, not the final tax return.
| Tax-ready Area | Current Total | Period Meaning | Source | Ready Level | Next Action |
|---|
Ingresos, gastos, cash flow, documentos faltantes, riesgos, acciones y próximos pasos.
Open report →Preguntas creadas por Sofía para aclarar gastos, cash, vendors, receipts y categorías.
Open inbox →P&L, balance, receipts, payroll, 1099, sales tax, loans, owner notes y soporte.
Open folder →